Acceptable ID Guide
Which IDs are acceptable for notarization, what's never acceptable, expired ID rules, and what to do when no valid ID is available.
Generally Acceptable IDs
These are accepted in most states. State-specific exceptions apply — always check your state's notary handbook.
Accepted in most states
Accepted in some states — check state law
Accepted in some states — check state law
Accepted in some states — check state law
Never Acceptable
These are not acceptable for notarization in any state.
Expired ID Rules
Most states require that the ID be current and unexpired at the time of notarization. Virginia is a notable exception: an expired ID is acceptable if the signer lives in an assisted living facility and the ID expired within the past 5 years. When state law is silent on expiration, the NNA recommends accepting unexpired IDs only.
Two Forms of ID
Single-form ID is the notary law standard for notarization. However, NSAs often ask for 2 forms of ID as part of loan signing requirements — this is a lender or title company requirement, not a notary law requirement. If a borrower cannot produce the required form of ID, check with the signing service before proceeding.
Credible Identifying Witness
When a signer cannot produce acceptable ID, some states allow a credible identifying witness to vouch for the signer's identity. The witness must: (1) personally know the signer, (2) present acceptable ID themselves, (3) take an oath before the notary that the signer is who they claim to be, and (4) have no disqualifying interest in the transaction. California has explicit credible witness statutes; rules vary by state.
State-Specific Notes
The acceptability of foreign passports, green cards, out-of-state IDs, and tribal IDs varies by state. California allows the oath of 2 credible witnesses in lieu of ID. Always consult your state's notary handbook or the NNA's state-specific guidance for definitive rules. When in doubt, require the strongest form of ID available.
Source
Based on NNA guidance from nationalnotary.org/knowledge-center. ID acceptability rules are set by state law and vary. Always consult your state's official notary handbook for definitive requirements.